Accountant / Administrator – Gabon

Job Summary

The Accountant / Administrator is responsible for managing the day-to-day accounting, financial, administrative, and office support functions of the Company in Gabon. The role ensures accurate financial recordkeeping, compliance with local statutory requirements, efficient administration of office operations, and support to operational activities within the Company’s inspection, testing, and laboratory services business.

Key Responsibilities

Accounting & Finance

• Maintain accurate accounting records and ensure all financial transactions are properly recorded.
• Process accounts payable and accounts receivable transactions.
• Prepare customer invoices and follow up on outstanding payments.
• Reconcile bank accounts, supplier statements, and general ledger accounts.
• Prepare monthly financial reports and supporting schedules.
• Monitor cash flow and petty cash transactions.
• Assist with payroll preparation and related documentation.
• Support month-end and year-end closing activities.
• Coordinate with regional finance teams on reporting requirements.
• Assist with audit requests and statutory reporting.

Administration

• Manage day-to-day office administration activities.
• Maintain employee files and administrative records.
• Coordinate travel arrangements, hotel bookings, and transportation for employees and visitors.
• Manage office supplies, equipment, and vendor relationships.
• Assist with work permits, visa applications, and employee documentation when required.
• Coordinate courier services and document management.
• Ensure proper filing and retention of company records.

Procurement & Vendor Management

• Obtain quotations and coordinate local purchases.
• Prepare purchase requests and track procurement activities.
• Liaise with suppliers and service providers.
• Monitor vendor invoices and payment schedules.

HR & Operational Support

• Support onboarding and offboarding processes.
• Maintain employee attendance and leave records.
• Assist with timesheet collection and payroll inputs.
• Coordinate with Operations regarding administrative and financial requirements.
• Support the preparation of reports, correspondence, and business documentation.

Compliance

• Ensure compliance with Company policies and procedures.
• Support compliance with local labor, tax, and regulatory requirements.
• Maintain confidentiality of financial, employee, and business information.

Qualifications & Experience

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 3–5 years of experience in accounting and administration.
• Experience within the oil & gas, inspection, testing, laboratory, logistics, or service sectors is preferred.
• Knowledge of accounting principles and administrative best practices.
• Experience with accounting software and Microsoft Office applications.

Skills & Competencies

• Strong accounting and bookkeeping skills.
• Excellent organizational and administrative abilities.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently with minimal supervision.
• Good problem-solving and analytical skills.
• Professional integrity and confidentiality.
• Fluency in French is required; English is an advantage.

To apply: Please send your CV to HR.Africa@amspecgroup.com.